Manager
Job Type: Full Time
Number of Hires for the Role: 2
Location: Atlanta, GA, US
Salary: $22 - $24 an hour
To apply email your resume to [email protected].
Job Description
The ofice manager will support the CEO and staff through the execution of a variety of administrative functions as they relate to construction and development to ensure the smooth operation of the department.
Responsibilities
- Activities include handling communications, compiling data, preparing reports and contract documents, record maintenance and acting as a department liaison.
- Provides administrative support and assistance to CEO and field staff.
- Coordinates and prioritizes those tasks to ensure timely completion.
- Collects and reviews subcontractor documents including certified payroll reports, contracts, change orders, billings and other required information.
- Collecting start up documents for new projects including all required billing documents from general contractor
- Collecting supplier/subcontractor releases monthly
- Setting up insurance for each job, tracking compliance
- Varied HR tasks, as needed.
- Prepares, composes, updates, monitors and edits a variety of internal and external correspondence, forms, reports, contract documents, qualification statements and project schedules.
- Handles administrative requests for Superintendent.
- Responsible for registration, tracking, compliance, and managing licensing needs for personnel across multi-state footprint.
- Conveys requests of CEO to bring work to completion.
- Liaison for department in handling subcontractor and vendor relations.
- Tracks safety meetings and ensures the projects are OSHA complaint.
- Responsible for weekly reporting coordination from job sites.
- Prepares all Subcontracts and Purchase Orders and distribute for full execution.
- Ensure subcontractors and suppliers provide all required certificates, lien waivers, disclaimers etc.
- Follow-up on Subcontracts and Purchase Orders and track status.
- Perform all activities required in the Change Order Process.
- Assist in preparing closeout documents
Requirements
- We are seeking a highly detail-oriented Administrative Assistant with 2-5 years’ experience in the construction/plumbing industry, who is focused, adaptable, and ready to hit the ground running!
- In this hands-on role – you will be responsible for performing various administrative and reporting functions supporting the CEO and Project Manager in all aspects managing multiple commercial and residential plumbing projects.
- Strong customer service and telephone skills including, but not limited to: presentation of a friendly, helpful demeanor; ability to obtain information as requested through phone calls; attention to caller requests and needs; and ability to courteously and conscientiously handle multiple callers.
- Provide assistance with sourcing and researching plumbing supplies and subcontractors
- Communicate between the CEO and Project Manager regarding any changes to scope, work, design, schedule, etc.
- Maintain cloud-based and paper files and records as required for all aspects of the Legwork Plumbing
- Motivation to independently solve problems and seek opportunities to improve the operation of the company
- Assist in job costing and tracking project expenses
- Typing skills of at least 40 wpm
- A high school diploma or equivalent and at least two years of post-high school education or equivalent experience
- Advanced knowledge of Microsoft Office Suite and cloud-based applications (i.e. Dropbox)
- A valid driver license from the state of residence
- Knowledge of Servicetitan software a BIG plus.
- Experience in the construction industry (Plumbing referred)
- Fully Remote (Office set up, computer, printer/scanner)
- Occasional travel to project site location(s) and supply pick up may be required
About LEGWORK Solutions
Legwork Plumbing Solutions is a plumbing company that offers garbage disposal installation, septic tank services, and water purification system installation as well as other services. They are based in Atlanta.
Let Us Put In The Legwork For You!
Legwork Solutions
715 Peachtree St.
Atlanta, GA 30308